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Administrative Manager

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Posted Apr 12, 2021
Job Description

The Administrative Manager works jointly with the CEO to manage the day-to-day operations of the company, oversees the Admin. Assistant, and ensures smooth and organized operations of the entire office and staff. The Administrative Manager oversees the accounts payable and accounts receivable functions in coordination with the office staff, processes payroll twice per month for the employees and weekly payments for subcontractors. Administers the 401(k), health insurance and other employee related matters. Monitor job profitability, prepare the G&A budget, prepares monthly financials, works with the CPA on year-end financials, prepares quarterly 940, 941, TWC and monthly sales tax reports. The Administrative Manager is responsible for scheduling continuing education to maintain certifications and licenses.

Responsibilities and Duties:

Coordinate with CEO and carry out tasks as assigned
Prepare renewal documents for general liability insurance, workers compensation, health insurance, auto insurance and others as needed
Assist in administration of company 401(k) plan, including timely deposits of employee contributions and company match
Process payroll for all employees on 15th and last day of each month
Process and pay payables weekly
Process receivables and prepare deposit for bank
Maintain accounting system and ensure information entered is free from error
Perform processing of customer payments via credit card
Maintain client info in QuickBooks
Maintain Vendor files
Perform annual audits for insurance
Maintain compliance with local and state tax filings and unemployment
Responsible for employee on-boarding as well as be primary Human Resources officer
Other assignments as requested by CEO

Skills Required

Extreme attention to detail
Highly organized
Ability to multitask
Able to manage multiple staff and various projects
Ability to correct others in a tactful way
Ability to state opinion and provide input to CEO
Bachelors degree in Business preferred but not necessary
15 years minimum experience
Must be extremely familiar with Excel and QuickBooks desktop
Experience with HR, insurance, 401(k) administration
Must be able to work in the office M-F; this is not a remote position


commensurate with experience

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Texas Pools Inc.

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